Video Conferencing Security Tips
Millions of people around the world are making use of video conferencing to stay connected during the coronavirus pandemic. With technology comes new threats and there have been multiple reports of conferences being disrupted by pornographic and/or hate images and threatening language by uninvited guests. What's different now compared to previous security threats is that a whole new set of technology users — small organizations, students, teachers, and family members, often without any IT or security support behind them.
While hijacked meetings are disruptive and disturbing for participants, a more insidious threat is intruders who lurk in meetings without revealing their presence — a nightmare for corporate security and individual privacy alike.
The good news is that many video conferencing products include security settings that can prevent such incidents.
The bad news is that it’s often left to users with no security training to configure these settings.
For businesses that are still unsure of which video conferencing platform to use, Biscuit recommends Microsoft Office 365 which includes Microsoft Teams, SharePoint, OneDrive and Office Applications. Microsoft Teams is a safe, reliable, video conferencing platform with 44 million daily active users.
Here are a few tips to secure your video conferencing sessions:
Don’t use consumer-grade software or plans for business meetings. Consumer tools most likely don’t have all the administrative tools you need to lock things down.
Do use waiting room features in conferencing software. Such features put participants in a separate virtual room before the meeting and allow the host to admit only people who are supposed to be in the room.
Do make sure password protection is enabled.
Don’t share links to teleconferences or classrooms via social media posts. Invite attendees from within the conferencing software — and tell them to not share the links.
Don’t allow participants to screen share by default. Once a meeting has begun, the host can allow specific participants to share when appropriate.
Do educate all employees who host meetings on the specific steps they should take in the software your company uses to ensure their conferences are secure.
Do use the latest version of the software. Security vulnerabilities are likely to be exploited more often on older software versions.
Do lock a meeting once all the participants have joined the call.
If your business needs assistance or advice with video conferencing software, our team of experts will gladly assist you.